RECORDQUEST
Records Control Management System
RecordQuest captures and manages any record associated with the ongoing, day-to-day work in the company.
Challenges Addressed
- Records scattered across SharePoint, shared drives or individual computers
- Difficult to ensure only authorized people creating and accessing records
- Impossible to locate historical records in paper based or file-based storage
- Uncertainty in ensuring required recurring records (hourly, daily, monthly, quarterly, yearly) are actually generated on time
- Approval flows manual or non-existent for approval and issuance of records
- No ability to easily find associated records
- No notifications to concerned parties on issuance of records
- No mechanism to execute retention and disposal policies for records
RECORDQUEST SOLVES THE CHALLENGES OF RECORDS MANAGEMENT WITH…
Complete Record Lifecycle Managment
Completely manage all your records from creation through revisions to archiving and destruction
Paperless System
Fully replace the need to store hard copies or records on a network share
Auto Trigger Recurring Records
Any recurring records (hourly, daily, monthly, quarterly, yearly) are automatically triggered
Security of Records
Control who creates records and who can see records with restricted readership
Easy Retention Policy Compliance
Ensure legal, financial and regulatory compliance through record retention settings and a complete traceable history
Email Notification
Email notifications and Reminder mails sent to all concerned users for any record
Accessible Anywhere
Get the right information to where it is needed and when it is needed on any device
Approval Management
Full flexibility of approval flows with history logs. Set up simple or complex review and approval protocols
History & Traceability
Full traceability of changes made on all records
Related Records
Attach any number of files such as documents, pictures, engineering drawings, spreadsheets, etc. to the same record
Running Time Clock
Utilize running time clock to track performance of workflow and eliminate bottlenecks
Powerful Search
Powerful search capability to search for the right record or set of records
Record Set
Create a “Record Set” by grouping records together, similar to a binder.
Scanning & Uploading
Upload & digitize records created offline such as operating procedure, checklists, quality checks, manual audits, etc.
Zip Distribution
Download multiple records as a single ZIP package for easy offline distribution if needed
Powerful Reporting & Data Analytics with Power BI Integration
Full enterprise level reporting with drill down capability – Identify and resolve problem areas fast
