DOCUQUEST
Document Lifecycle Management System
Challenges Addressed
- Documents scattered across SharePoint, shared drives or individual computers
- Difficult to ensure only authorized people creating controlled documents
- Approval flows manual or non-existent
- Which is the latest revision of the document? Personnel accessing earlier versions of the document
- Don’t remember where that document is stored
- No process for review, initiation or control of content revision
- No compliance to corporate retention policies: archiving and disposal
DocuQuest Solves the Challenges of Document Management with…
Complete Document Lifecycle Management
Completely manage all your controlled documents from creation through revisions to archiving and destruction
Accessible Anywhere
Get the right information to where it is needed and when it is needed on any device
ONLY Latest Version Available
Have your organization access ONLY the latest, controlled copy of the document
Automated Version Control
Complete version control and automatic generation of history for compliance (who changed what and when)
Approval Management
Full flexibility of approval flows with history logs. Set up simple or complex review and approval protocols
Set up Automatic Periodic Reviews
Set up automatic periodic reviews of documents with notifications
Easy Retention Policy Compliance
Ensure legal, financial and regulatory compliance through reviews at set times, document retention settings and a complete traceable history
Automatic Email Notifications
Email notifications and Reminder mails sent to all concerned users on each stage of the Document Life Cycle
Change Requests
Change requests by end users automatically flow back to the author for disposition
FrontPage: Easy to find for end users
Simple, customizable “Frontpage” view plus powerful search capability to allow end users easy access to the documents that they need
Document Training Integration to PeopleQuest
Integrated to PeopleQuest application for seamless training of employees on documents where required
Integrated to Microsoft Office
Integration to Microsoft Office and Document Revision with one click
Security to each document level
Control who creates documents and who can see documents with restricted readership
History & Traceability
Full traceability of changes made on all versions of the document – Draft, Issued and Archived Document Libraries
Customizable Headers & Footers
Configurable Header and Footer settings for Document Printing
Significantly reduced effort
Reduce your document management efforts by 80%
Any file type
Capability for over 600 file types and any file type required can be added
Powerful Reporting & Data Analytics with Power BI Integration
IntellaQuest Power BI Integration provides any report you want, the way you want it.
Collaboration Portal
Provide secured access via the Collaboration Portal to external parties allowing for truly collaborative work for controlled documents by external parties (Suppliers, Customers, Distributors etc.).
